Do it For Free: “Send Mail As” an Alternate E-Mail Address Using Gmail (Part 2: On an iPhone)

This is part 2 of 2 in my workaround solution for sending and receiving your own domain’s email with a free Gmail account (rather than having to pay for Google Apps).  If you can already send and receive from your own domain using a Gmail account, then read on to find how to use Gmail to Send Mail As using iOS on an iPhone or iPad.  If you haven’t set that up yet, you’ll want to go back to Part 1: Setting it Up.

The problem (Part 2: Using iOS Mail): 

  • Even though you can use Gmail in a web browser to to send and receive mail from a non-Gmail address (e.g. layman@laymantechtips.com), when you try to send mail from the iPhone or iPad, it can only send from the @gmail.com address

The scenario: 

Back at the office, once we had set up Gmail to receive and send from our business email address, but when we tried to set up the Gmail account on our iPhones to behave the same way, it was impossible to choose a “Send mail as” option that didn’t look like it was coming from our @gmail.com address.  Not only were we looking unprofessional by sending from our gmail addresses, but clients were getting confused as to which email address to use for us.

The solution:

First I should say, there is one very easy solution, and that’s to use the Gmail app for iOS.  Just go to the App Store and download it.  It’s super useful and will allow you to send from all the email addresses you have set up in your web browser version of Gmail.  However, if you insist on using the default iOS Mail application for whatever reason (Siri integration, amongst many others), you’ll want to read on…

When setting up Gmail on an iPhone or iPad, most people will select “Google” from this “Add Account” screen, and therein lies the problem.  The automatic configuration of a Gmail account on the iPhone does not allow for alternate “Send mail as” addresses, so the solution is to configure it manually.

NOTE: There were other solutions to the above problem that just don’t work anymore.  If you had your Gmail working properly in the past by using Google Sync or by setting up Gmail on your iPhone as a Microsoft Exchange account, then I’m sorry to say, but those methods are no longer available to anyone using an @gmail.com account.  Google ended its support for Google Sync in 2013, and only paying Google Apps users are enabled to use Microsoft Exchange to check their email — it won’t work if you have an @gmail.com account.  Here’s how we have to do it nowadays…

1) On your iOS device, open Settings > Mail, Contacts, Calendars > Add Account — Instead of selecting Google, you’re going to choose “Other” from the bottom of the screen.

iOS_Mail_Add_Account

2) From the “Other” screen, choose to Add Mail Account and type in the following info.  Name: your name (as you want it to appear on your sent e-mails), Email: your @gmail.com address, Password: your Gmail password, Description: whatever you want to call it.  Then click Next in the top right.

New_iOS_Mail_Account

3) On the following screen, select IMAP at the top, then under incoming mail server, you’ll type the following (again, make sure to use your full @gmail.com address and your Gmail password in both the incoming and outgoing mail server sections):

iOS_Incoming_Outgoing_Mail_Server

4) On the next page, you’ll be prompted to turn on Mail and Notes — make sure that Mail is ON.  Notes can be on or off depending if you want to sync/use notes (if you’re unsure, just turn it off).  Hit Save in the top right.

iOS_Email_Settings

5) That will take you back to your Mail, Contacts, Calendars settings where the account you just added should now appear.  Click that account you just added, on the next page click Account (where it lists your @gmail address), then click Email (where it lists your @gmail.com address again).

6) From there, select “Add Another Email” and type in your non-gmail account and hit return.  (Note: You have to have already set up this email address from Gmail in your web browser — if you haven’t done that yet, it won’t work here, so go back to Part 1 of this post and do it now!)  From the new list of 2 e-mails, click the non-gmail one so that it has a check beside it in order to make it the default.

Default_iOS_Email

There you have it!  You are now free to send and receive emails from your own domain’s email address like a paying Google Apps user, but with the freeness of a Gmail account — even on your iPhone!

-ITLM

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